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GDPR & Data Use Policy

  1. Background

The General Data Protection Regulations (GDPR) 2016 replaces the EU Data Protection Directive 1995 and supersedes the laws of individual Member States that were developed in compliance of the Data Protection Directive 95/46/EC. Its purpose is to protect the “rights and freedoms” of natural persons (i.e. living individuals) and to ensure that personal data is not processed without their knowledge, and, wherever possible, that it is processed with their consent.

  1. Introduction

Advantage Recruitment is committed to protecting the privacy of our website users and complying with the General Data Protection Regulation (GDPR). This policy explains how we collect, process, and store personal data on our website.

  1. Data Collection & Information Held

We may collect personal data from website users, including your name, contact information, employment history, education, skills, and other relevant details. We may collect this information through our website’s contact forms, application forms, registration forms, or other means.

In order to provide quality recruitment services to our clients, Advantage Group holds the following information on all clients engaged with our services:

  • Full trading name of the company
  • Company address
  • Company telephone numbers
  • Company registration numbers
  • Company VAT numbers
  • Staff members
    • Full Names of employees
    • Gender
    • Job titles
    • Office telephone numbers
    • Mobile numbers (if given)
    • Individual email addresses
  • Job descriptions
    • Employee salaries
    • Duties
    • Responsibilities
    • Holiday entitlement
    • Health & Safety information

This is a complete list of data held on our clients and our clients’ employees in the process of providing recruitment services.

  1. Data Use

We will use your personal data solely for the purposes of recruitment and employment services, including but not limited to:

  • Identifying potential candidates for job opportunities
  • Evaluating job applications
  • Communicating with job applicants and candidates
  • Providing feedback to job applicants and candidates
  • Conducting background checks, reference checks, or other pre-employment screenings
  • Facilitating interviews and other recruitment activities
  • Verifying identity and eligibility to work in the UK
  • Complying with legal and regulatory requirements

We will not share your personal data with any third party without your explicit consent, except when required by law.

  1. Data Supplied to Our Clients

During the course of the recruitment process personal data will be sent to the client (only with the written consent of the candidate) they type of information to be supplied is:

  • Details of the candidates skills
  • Qualifications
  • Experience and work history, both with previous employers and with the Company
  • Professional memberships
  • Salary and benefits expectations

The information supplied must be retained and treated as per the GDPR regulations. Information on candidates that are not employed by the client must be destroyed by the client with 6 month of being introduced.

The client is committed to being transparent about how it handles the personal information of each candidate, to protect the privacy and security of the candidate’s personal information and to meeting its data protection obligations under the General Data Protection Regulation (“GDPR”)

  1. Marketing & Mail Shots

Advantage will never sell any information to a third-party for marketing, or any other purposes.

As part of our recruitment process Advantage Group sends out mailshots. This will be primarily to alert clients to potential candidates available and seasonal offers, and can be unsubscribed from at the recipient’s discretion.

  1. Data Storage – Cloud Backups

Data stored on Advantage Group servers is backed up to the cloud, in a tier-3 data centre, which meets the physical and electronic security requirements. The data is encrypted at source and then transferred in an encrypted format to cloud backup servers. This data cannot be accessed by Advantage Group employees or by any third-party.

  1. Data Subject Rights

You have the following rights regarding your personal data:

  • Right of access: You have the right to request access to the personal data we hold about you.
  • Right to rectification: You have the right to request that we correct any inaccurate or incomplete personal data we hold about you.
  • Right to erasure: You have the right to request that we delete your personal data in certain circumstances, such as when it is no longer necessary for the purposes for which it was collected or when you withdraw your consent.
  • Right to restrict processing: You have the right to request that we restrict the processing of your personal data in certain circumstances, such as when you contest the accuracy of the data.
  • Right to data portability: You have the right to request that we provide your personal data in a structured, commonly used, and machine-readable format, and to transfer that data to another data controller.
  • Right to object: You have the right to object to the processing of your personal data in certain circumstances, such as when the processing is based on legitimate interests.

If you wish to exercise any of these rights, please contact us using the contact details provided on our website.

  1. Changes to this policy

The Company reserves the right to update or amend this policy statement at any time. We will issue you with a new privacy notice when we make significant updates or amendments. We may also notify you about the processing of your personal information in other ways. We encourage you to review this policy regularly to stay informed about how we are protecting your personal data.

By using our website and providing us with your personal data, you agree to our GDPR policy.